By default, prepayments are applied automatically to the next available charge.

For example, a tenant pays you on the 20th for the next month's rent. There is no rent charge in the system, so the receipt is entered as a prepayment. When monthly posting is run on the 25th, the rent charge is created, and Breeze automatically applies the prepayment to it.

If you want, you can turn off the automatic application of prepayments, and apply them manually.

Go to the Account Settings tab of the Company Settings screen. Click the Edit icon (the pencil), and de-select the check box for Auto-Apply Prepayments.

Changing the setting does not affect existing prepayments (they will still be applied automatically), but it does affect all new prepayments.

You can apply a prepayment to a charge by creating another receipt. For example, a tenant has a prepayment of $1400 and one open charges. When you add a new receipt, the screen shows the charges and the prepayment.

The Available Prepay is shown in the top part of the screen; the open charges are shown in the bottom part.

To apply the prepayment, select the Apply Prepay check box for one or more of the charges.

If the new receipt nets to zero (0), it is called a Zero Receipt.

If a prepayment is larger than a charge, you can apply part of it to the charge. For example, a tenant has an available prepayment of 300 and a charge of 150. When you add a receipt for the tenant, the Available Prepay amount is shown at the top of the Receipt screen.

When you select the Apply Prepay checkbox, Breeze changes the Available Prepay amount and shows the amount that was applied to the charge.

When you click Save, Breeze creates a Zero Receipt, linking part of the prepayment and the charge.