Breeze allows you to distribute a payable -- you enter a single amount and Breeze divides it among properties, creating a detail line for each one. For example, you have an invoice from a landscaping service that applies to four different properties. You enter the total amount and select the properties, and Breeze creates the detail lines.
You can have Breeze divide the amount equally, or you can use a property list where each property is assigned a percentage of the total.
Note: This function is only available when you create a payable. After you save, you cannot use the distribute function.
To distribute a payable
Go to Accounting > Accounts Payable > Payables, and click the Add New button.
If you are using batch processing, complete the batch header and proceed to the New Payable screen. If not, the New Payable screen appears automatically.
In the New Payable screen, click Distribute.
The Distribute window appears.
Complete the screen.
Property | You can multi-select properties, or you can select a property list. For property lists, the distribution is done according to the Percent column on the list screen. For more information, see the last section of this article. |
Amount | Enter the total amount. |
Account | Select an expense account. |
Notes | Enter a description if needed. The note will appear on each detail line of the payable. |
Click Save.
Breeze completes the detail section of the Payable screen.
In this example, the amount is distributed equally.
Property Lists and Distribution
If you use a property list for distributing payables, Breeze uses the Percent column on the list to determine the amounts.
If the total amount is the same as in the example shown above (2000), Breeze would distribute it as follows:
Note: Once a Payable is posted, you cannot updated the Property on the Payable. In this instance, you would need to delete the Payable and recreate it.