The Post Transfer function allows you to move all or part of the balance of one G/L account to another G/L account. It's typically used to transfer retained earnings at the end of the year, but it can be used to transfer funds from any account to another. For example, you might decide to close out one expense account and transfer the balance to another.
The examples in this article show how to transfer retained earnings at the end of the year.
To transfer funds from one GL account to another
Go to Accounting > General Ledger > Post Transfer.
Complete the screen.
Property | Select a property, properties, or a property list. If you select multiple properties, Breeze creates separate journal entries for each one. |
From Account | Select the G/L account from which you want to post the transfer. (You cannot transfer from an account with a zero balance. If you do, Breeze will return an error message.) |
Percent | Type the percentage of the From Account balance you want transferred, as a whole or decimal number. |
Type | Select the period for the calculation: Year to date or Month to date. |
Base Month | The month to use for the calculation (if type = Month to date). If type = Year to date, Breeze will look at the year to date figure for this month. |
To Account | Select the G/L account to which you want to post the transfer. |
Journal Date, Journal Post Month | The date and month of the journal entries. |
Journal Notes | Enter text here for the Notes field on the journal entry records. Breeze automatically enters :Transfer at the start of the Notes field, to indicate that the journal entry is a system generated transfer. |
Cash, Accrual check boxes | You can run the function for either accounting book or for both at the same time.
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Create Batch As (Breeze Premier only, not shown in the screenshot. | Breeze Premier has an additional option: you can have Breeze create a posted journal batch or an un-posted batch. If you create an un-posted batch, you have a chance to review it before posting.
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Click Submit. Breeze displays a message.
Click OK.
Breeze creates the journal entries (JEs) and displays a list of them in the bottom half of the screen.
Each journal number is a link to the the Journal screen. Journal #32 is shown below.
