Before you reconcile your bank statement, make sure you have finished combining your receipts into deposits, paid your payables, and entered any journal entries that impact your cash accounts. Also, it is recommended that you keep your receipts and deposits in the same month.
You must reconcile your statement once a month.
To reconcile your bank statement
Go to Accounting > Banking > Bank Reconciliation.
Select the bank account, and enter the date of the bank statement and the ending balance. You can reconcile at any time during the month.
Click Start. Breeze displays un-reconciled transactions.
Compare the transactions on the bank statement to the Breeze transactions on the screen. Select the check box on the left to clear each transaction that matches the bank statement.
When you have cleared all the transactions and the Difference is zero (0), click Post.
Saving and Posting
You can save your work at any time during the process. For example, if you clear half the transactions on the screen but there's an interruption and you have to do something else, you can click Save. When you go back to the screen to finish the reconciliation, Breeze remembers the transactions that you cleared. When you have cleared all the transactions and the difference is zero (0), your account is reconciled and the Post button becomes active.
Click Post to finish the reconciliation. Breeze marks the deposits, payments, and cash-related JEs as Reconciled. On the Bank Account screen, in the Reconciliation Data section, it enters the statement date and balance.
Recording Bank Fees and Interest
To record bank fees or interest income, you can create a journal entry directly from the Bank Reconciliation screen. Click the Add Journal button. The New Journal screen appears.
For bank fees, complete the screen as shown above. Debit the Bank Fees account and credit the Cash Account.
For bank interest, credit the Bank Interest account and debit the Cash account, as shown below.
When you save, the journal appears on Bank Reconciliation screen and can be reconciled against the statement.
If the bank account is linked to multiple properties, you can split fees (or interest) by adding a line for each property, or you can designate one property for bank fees and interest.
Un-reconciling a Bank Account
To un-reconcile a bank account, go to Admin > Toolbox > Un-reconcile Bank. Select the bank account, enter the reconciliation date, and click Submit.
Troubleshooting
If you are having trouble balancing your bank statement, we recommend the following:
Verify that all items on the bank statement have been checked off on the Breeze Bank Rec.
Rebuild the GL back to the prior month.
Generate the Bank Balance Exception report. This report will show you any issues that could cause the reconciliation to be out of balance (Reporting > Bank Reports > Bank Analytics > Bank Balance Exception Report).
Check the bank reconciliation for the month before (Reporting > Bank Reports > Bank Analytics > Bank Reconcile History) and ensure the difference is still 0. If it is not, the difference is due to a change that was made in that month.
Keeping Receipts and Deposits in the Same Month
It is recommended that you deposit receipts in the same month that you receive them. If you do not, you will have difficulties reconciling your bank statement to the GL.
For example:
You have three receipts, each for $100.00
Two of the receipts are dated 09/30/2022 with a post month of 09/2022, and one is dated 10/01/2022 with a post month of 10/2022.
You deposit the three receipts on 09/30/2022.
When you try to reconcile the bank for September, the GL has $200.00, but the deposit for September is $300.00, resulting in a discrepancy.