A bank deposit in Breeze is a record of a physical bank deposit, i.e. depositing checks in a real bank account. In Breeze, it combines a number of receipt records and affects the Breeze bank account.
Deposits vs. receipts
In Breeze, a receipt records the fact that you got money from a tenant. A deposit records the fact that you took that money to the bank.
To create a deposit record
Go to Accounting > Accounts Receivable > Bank Deposits and click the Add New button. The Bank Deposit screen opens.
Select a bank account. Breeze displays all the receipts for that bank account that have not been deposited yet.
Select the receipts you are going to deposit and click Save.
If you need a deposit slip, open the Deposit Slip tab and click the Print button.
To create a deposit from the Receipt screen
You can also create a bank deposit record directly from the Receipt screen.
Click the Not Deposited message at the top of the screen.
Breeze displays the Bank Deposit screen.
Everything on the screen is completed for you, except for selecting other un-deposited receipts that affect the same bank account.
Select them (if appropriate) and click Save.
Keeping receipts and deposits in the same month
It is recommended that you deposit receipts in the same month that you receive them. If you do not, you will have difficulties reconciling your bank statement to the GL.
For example:
You have three receipts, each for $100.00.
Two of the receipts are dated 09/30/2022 with a post month of 09/2022, and one is dated 10/01/2022 with a post month of 10/2022.
You deposit the three receipts on 09/30/2022.
When you try to reconcile the bank for September, the GL has $200.00, but the deposit for September is $300.00, resulting in a discrepancy.