To set up the deposit amount
Deposit amounts are set at the unit level. When you create a unit, you enter the amount of the deposit that will be charged to tenants.
The screenshot shows the Unit tab of the Property screen.
To charge the tenant for the deposit
When you move a tenant in, you can have Breeze automatically create charges for the first month's rent and the deposit. The charge amounts come from the Market Rent and Deposit amounts defined for the unit (shown above).
Click Save to continue. Another screen appears, asking you to confirm the charges.
Click Continue to create the charges.
After you receive the payment for the deposit, the Deposit field on the Tenant screen shows the amount the tenant paid.
Note: If you add a tenant directly (without using the prospect workflow), and set their status to Future, the charges will not appear when you move them in.
To refund the deposit
This process is only used when a tenant moves out, not when recording a Deposit when a Tenant moves in. Click the Refund Deposit button in the Tenant screen (shown above). The Deposit Refund screen appears.
Lower half of screen:
Check the figures and the dates. In this example, Breeze will refund 600.00.
Breeze subtracts any outstanding charges from the refund amount. In some cases, there will be no refund, and the tenant will owe money to the landlord.
Click Post. Breeze creates a payable for the deposit refund (if there is a refund due).
Behind the scenes, Breeze reduces the Deposit Account. The money is moved into the Clearing Tenant Deposits Account and that is the account shown on the payable.
If you look at the tenant ledger, you will see two new lines:
Amount to be refunded -- the refund to the tenant
:Deposit credit -- to reduce the Deposit G/L Account
To view the payable, go to Accounting > Payables.
If you need to print a check immediately, you can click the Pay Now button.
Notes:
On the Move-out Details screen, you can enter ad hoc charges by clicking Add Row and entering a charge code and an amount.
On the Deposit Refund screen, you can only select the Print Moveout Statement checkbox if the move-out date is in the past.