Note: This page describes a few key terms and concepts. It is NOT an extensive guide to this topic. For more information, see one of the linked articles, or use the Search box at the top of the screen. When you use the Search box, we recommend that you enter a few keywords, not a complete sentence.
What is a "bank account" in Breeze?
A bank account in Breeze records all activity that happens at a physical bank account. For example, if you record a receipt in Breeze it should correspond to a real deposit at your bank. If you make a payment in Breeze it should correspond to a real payment that comes out of your bank account.
When you link a property and GL account to a bank, it means that whenever you enter a transaction in Breeze at the property that impacts that GL account, a transaction must occur at the physical bank as well.
You can link a single bank account to multiple properties. In this case, the balance in the bank account equals the sum of property accounts it is linked to.
What is the Current Accounting Month and why is it important?
An accounting month is a period used for reporting. Transactions are entered during the month, and at the end of the month, you run financial reports on all the activity within that period.
Most of your transactions (rent charges, invoices to vendors, etc.) should be posted in the current accounting month.
What is the Post Month?
All transaction screens have a Post Month field. The Post Month is the month when the transaction will hit the general ledger and appear in reports. When you create a transaction, the Post Month field defaults to the current accounting month.
How often should I reconcile my bank statement?
You can reconcile the statement at any time during the month, but you must reconcile it at least once a month. You can reconcile it more often (for example, every day) but not less.
What are beginning balances?
Beginning balances are the amounts you start out with when you begin using Breeze.
For example, you have $10,350 in your bank account. When you begin using Breeze, you have to enter the same amount in the Breeze bank account that corresponds to the real bank account.
I'm starting Breeze with tenants who have already paid deposits. How do I get those deposits into Breeze?
There are three steps: create charges for the deposits, create receipts, and then add a journal entry that backs out the charges and resets the cash account to zero (0).
What transactions does Breeze show on the Charges page, the Payables page etc.? Sometimes I can't find a transaction I am looking for.
By default, the screen displays transactions from a 12 month period, starting with today's date and working backwards. To view older transactions, use the filter and enter a date range.
Can I save a transaction before I finish it?
No, but if there is an interruption, you can open a second window in Breeze.
For example, you are creating a payable when a tenant comes in to your office and asks about his ledger. You could close the Payable screen and go to the ledger, but then you would have redo the payable from scratch.
As an alternative, you can open a second window. In Chrome, click Alt + D + Return. In the second window, you can go to the ledger and answer the tenant's question.
When you are done, close it and finish creating the payable in the first window.
Using two windows at once can save you time, but only use the second window to review data, and close it when you are done.
What does the "Invalid Cash Account" warning mean?
This warning means that the cash account that a payable is linked to is no longer valid; i.e. the property is no longer linked to that cash account. This could occur if you create a payable with one cash account and then change bank accounts at the property level before you pay the payable.
If you see this warning, you should open the payable and select a different cash account (one that the property is currently linked to).