A one-time charge is any charge that is not created by monthly posting. A typical one-time charge would be a fee for a lost key, or a charge for damages. For rent and other recurring charges, use the monthly posting feature.
A one-time charge can have multiple line-items. Each line can be applied to a different charge code, allowing you to "split" a charge across multiple GL accounts.
To add a one-time charge
Go to Accounting > Accounts Receivable > Charges.
Click the Add New button in the top right-hand corner of the screen. The New Charge screen appears.
Complete the screen. If you know the tenant's name, select the tenant. If not, select the property and the unit. Select the charge code, typically Miscellaneous. Enter the amount and any applicable notes.
Click Save.
One-Time Charges and Late Fees
One-time charges are due on the 1st of the next month. For example, if you create a charge on 5/25, it is due on 6/1. If you create a charge on 6/2, it is due on 7/1.
Late fees are calculated based on the due date of the charge. If you create a charge on 6/2 and your late fee setup has a 5-day grace period, you might expect a late fee on 6/7, but the charge is not considered due until 7/1, and a late fee won't be charged until 7/6.