Breeze comes with default charge codes and expense pools that will make the Recovery setup easy.
For a "triple net" lease, use the following:
Estimate Charge Code | Expense Pool | Reconciliation Charge Code |
CAM Estimate | Common Area Maintenance | CAM Reconciliation |
Insurance Estimate | Property Insurance | Insurance Reconciliation |
Property Tax Estimate | Property Tax | Property Tax |
If you want to have a single estimate charge, we recommend the following setup:
Estimate Charge Code | Expense Pool | Reconciliation Charge Code |
CAM Estimate | Admin | CAM Reconciliation |
The Admin expense pool contains all the recoverable expense accounts, including Common Area Maintenance, Property Insurance, and Property Tax.
Custom Recovery Setup
If you want to design a custom setup, we recommend that you look at the expense pools carefully. Do NOT duplicate accounts at the lease level. If you do, you will be charging tenants twice for the same expense.
To view or edit the expense pools, go to Accounting > Commercial > Expense Pools.
To add an expense pool, click the Add New button.
In the New Expense Pool screen, enter a name and a description for the pool, select the expense accounts you want to add to it, and click Save.
Note: If you want to add an account that is not shown on the screen, you can click the Add Row bottom at the bottom of the screen and select the account manually.
You can select any account where Normal Balance is set to Debit, and Report Type is set to Income Statement.
Be sure you do not duplicate accounts in the same expense pool.